Online booking system for personal trainers
The simple booking system for personal trainers.
Clients book their own sessions, blocks of ten are paid up front, the health questionnaire is answered before session one, and every session's numbers land on the client's own page - in the gym or on your phone between clients.
- Reduce no-shows
- Set up in minutes
- Get more bookings
Free for 20 bookings a month. No card, no contract, no commission.
Six until eight, six days a week
The diary works until the day fills up
A trainer's day is early starts, late finishes and a phone that never stops between them. The messages, the moved sessions and the missed ones are what break it.
Booked by text between sets
"Can we do Thursday instead?" lands while you are counting reps. You are the booking office, and you answer it in the car park at nine at night.
The 6am no-show
An hour you got up for and an hour somebody else wanted. Without a deposit or a block behind it, nothing holds the slot.
Progress in a notebook
Last week's weights, the assessment numbers, the health form. If it lives in a notebook or your head, nobody can see it, least of all the client.
Try it
Book yourself in, the way your clients will.
Four taps on the phone, and watch the booking land in the diary beside it. That is all your clients see: no app, no account, no password to invent.
Northside Strength
The Loft Gym, 3 Canal Street, Perth
What would you like?
Booking by FullDiary
Your diary, Mon 28
What you seeBook on the phone and watch it land here. Nothing is saved - it is a picture of the real thing.
The diary
The screen your diary lives on.
Each trainer is a column, a session is dragged when a client's day changes, and the whole week runs on your phone between clients.
Someone running late? Drag their booking to another column or time and drop it. The diary updates and the customer gets the new time by email. (A real screen recording.)
- Drag a booking to a new time - the emails follow it
- Draw across an empty space to book a walk-in
- Done, no-show or cancelled, marked as you go
- One tap makes it full screen for the tablet by the till
Set up in minutes
Three steps and you are taking bookings.
- 01
Answer ten quick questions
Pick your trade on screen one and the services, hours, forms and words personal trainers use come filled in. Change anything, then go live.
- 02
Share one link
In your bio, on WhatsApp, or as a printed QR card. Your clients only ever see times that are genuinely free.
- 03
Run the day in the book
Every booking lands in the live diary. Drag to move, draw to add a walk-in, mark done as the day goes.
Filled in for personal trainers on screen one
- PT session, half hour and assessment, each timed and priced
- Six until eight, Monday to Saturday, ready to change
- A health questionnaire asked before the first session
- Weight, personal best and every exercise's sets, reps and load on each session record
- Blocks of five and ten sessions, ready to sell on your booking page
Every one of these is a starting point. Change the prices, the hours or the words on the screen where they live, and the booking page updates as you type.
Ten questions with personal trainers' answers filled in. Live in minutes, no card.
What comes with it
Everything FullDiary handles for personal trainers.
Before they arrive
- The health questionnaire, before session oneAsked on the booking page when a new client books, with a typed-name agreement. On their profile with a PDF, on every plan.
- A deposit on the assessmentNew clients pay a deposit as they book their assessment, through your own Stripe account. A session on a block has nothing left to pay.
- Reminders that get them out of bedThe day before and the morning of, by email, and by text on Pro. Clients move their own session from the confirmation.
- One link for the bioYour photo, your prices and your real free times. The link answers 'when are you free?' so the DMs stop.
On the day
- Same slot every weekSet a client's session to repeat weekly and the diary keeps it topped up. Their Tuesday 6am is theirs until they say otherwise.
- Every session's numbers, on fileWeight, then sets, reps and load per exercise, with Copy last time so only the numbers change, and a best per exercise on the profile.
- "Running five minutes late", one tapMessage the client from the session. They see it on their page and reply into your inbox, not your personal number.
- Half hours that fit the gapsA half hour is offered in the half-hour gap between two sessions, so a full morning has no dead time in it.
After
- Blocks of five and ten, paid up frontSold on your booking page through your own Stripe. Each session comes off the block and the client sees the balance.
- Progress they can seeShare session records and the client's own page shows their numbers. The private note you write underneath never leaves your diary.
- The numbers, without a spreadsheetSessions in the book for the month, blocks sold, takings and your busiest hours, live on the overview.
Every feature above is live today, and because it is DocMason underneath, invoices and quotes are on the same login. See every feature.
The overview
What the month is worth, before it happens
The overview is where the money lives: sessions in the book for the next 30 days, the week as coloured bars per trainer, takings, deposits held and how many bookings came through your page.
- Money in the book for the next 30 days, in pounds
- Every trainer's week side by side, in their colours
- What no-shows cost, and what the deposit saved
Their side
Your page, on your clients' phones.
Your name, your services, your prices, in your colours. This is what opens when one of your clients taps the link in your bio or scans your QR card. No app, no account, booked in under a minute.
- Real times, not requests: slots come from the live diary's actual gaps
- Nothing to download and no password to invent
- Confirmation lands by email, with add-to-calendar and a link to move it
Businesses using FullDiary
Built for people who are busy running a business.
"FullDiary makes managing bookings simple, organised and completely stress-free."
"Finally, a booking system that doesn't feel complicated. I set everything up in 5 minutes and my clients were booking straight away."
"Our customers love booking online, and we love the simplicity."
Switching is simple
Already using a booking system?
Switch in a few minutes.
Bring your customers with you, answer ten quick questions and share your new link. No retyping, no starting again.
Bring your customers
Export your list from your old system and drop it in. We match up the columns and show you before anything imports.
clients.csv
312 customers
- Client nameName
- MobilePhone
- EmailEmail
Works with exports from Fresha, Booksy and spreadsheets.
Set up your page
Ten quick questions: what you do, your hours, your services and prices, then make it look like yours.
- Skin fade30 min£22
- Kids cut20 min£14
- Beard trim15 min£10
- + Add a service
Start taking bookings
Share your link on Google, Instagram and WhatsApp, and customers start booking themselves in.
Free to start, no card required.
Why FullDiary
Your business. Your customers. Your money.
No commission.
Keep what you earn. FullDiary doesn't take a percentage of your bookings.
No marketplace.
Customers book directly with your business.
Your customers stay yours.
No competing businesses or marketplace listings getting in the way.
Simple pricing.
One simple monthly price. No surprise booking fees.
Simple pricing
Start free. Upgrade when you need to.
No commission. No contracts. No surprise booking fees.
A trainer on their own starts free, and a full diary passes 20 sessions in a week, so most full-time trainers move to Pro: 9.99 GBP a month a person, never more than 39.99 GBP however many trainers share the gym, each with their own login. Blocks of sessions are part of Pro.
Free
£0 forever
20 bookings a month
- Booking page
- Live diary
- QR card
- Reminders
- Messages
- Forms
- Customer import
Pro
£9.99 a person, a month
Never more than £39.99 a month, however big the team
Everything, for you and your whole team.
- Unlimited bookings and stores
- Your whole team, each with their own login
- 50 text reminders a month for each person
- Packages, discount codes, gallery and social links
- Unlimited invoices and quotes, card payments and QuoteChaser
- Send with your own branding
- Priority support
Every plan starts free. No card required. No commission on any booking, ever. See the full comparison
FAQs
Questions from personal trainers, answered straight
What it costs, what your clients see, and how FullDiary fits the way personal trainers actually work.
Something else on your mind? Ask a human.
Can clients buy a block of sessions?
Yes, on Pro. Set up a block of five or ten sessions, sell it on your booking page through your own Stripe account or at the desk from the client's profile, and each session they book comes off it. The client sees the balance on their own page.
Does the health questionnaire come before the first session?
Yes. Attach it to the assessment, or to every service, and it is asked on the booking page when a new client books, with a typed-name agreement. The answers sit on their profile with a PDF, on every plan including Free.
Can clients see their own progress?
If you want them to. Switch on sharing under Your shop, Keeping customers, and each client's own page shows the numbers from their session records: weight, personal best and every exercise. Your private note never leaves your diary.
Can a client keep the same slot every week?
Yes. Open their session in the diary, press repeat, and pick weekly or every few weeks. The diary keeps the slot topped up ahead, on every plan including Free.
I train people at a gym, not my own premises. Does that matter?
No. The booking page shows where you train, and clients book the times you actually work: six until eight, split shifts, whatever the week looks like, with the gaps between sessions offered as real slots.
Is it really free to start?
Yes, and it is not a trial. Twenty sessions a month, with the booking page, the live diary, the questionnaire, reminders and messages included. A full diary outgrows that in a week, and Pro is 9.99 GBP a month a person, never more than 39.99 GBP, when it does.
Is it really free to start?
Yes, and it is not a trial. Twenty bookings a month, with the booking page, the live diary and the QR card included, for as long as you like. No card, nothing expires, and there is never commission on bookings. Pro is 9.99 GBP a month a person, never more than 39.99 GBP, when you outgrow it.
Do my clients need an app?
No. Your booking page is a link. It opens in their browser, they pick a service and a time, and the confirmation lands by email with an add-to-calendar file. Nothing to install on either side, and no password for anyone to forget.